Freedom of Information Act 2000

Classes of Information

Under the Freedom of Information Act 2000, our Publication Scheme must include information on what classes, or broad types, of information the police authority already publishes or intends to publish. We aim to publish as much information as possible about our work through the scheme, except where it would not be in a public interest to do so, for example, because it might prejudice law enforcement or the health and safety of our staff, or our ability to secure best value from local policing because information is commercially sensitive.

For each class we briefly define the information contained in that class and the format in which it is available.

For those that do not have access to a computer, all information contained in this Publication Scheme (including the Scheme itself) is available in hard copy form.

The Classes of Information are:

• Who we are and what we do
• What we spend and how we spend it
• What our priorities are and how we are doing
• How we make decisions
• Our Policies and Procedures
• Lists and Registers
• The Services we offer

Some information may be excluded, including:

• Information where disclosure is barred under statute or exempt under the Freedom of Information Act
• Information in draft form
• Information considered to be archived; and
• Information which cannot be straightforwardly made available by the Authority.

Information Available

Who we are and what we do  [top]

Organisational Information, locations and contacts, constitutional and legal governance(Note: We may not publish information in this class if it would endanger the safety of any individual, is commercially confidential or if it is personal under the Data Protection Act 1998)

Information Available	Information Format	Update	Cost/Charge
Role and Statutory Responsibilities of the Authority	Available on Website - About the Authority page	Current information only will be published	As detailed in scheme
Membership and Member Profiles	Available on Website - About the Authority/Members section	Current membership Information will only be published Past years details available on request	As detailed in scheme
Member Attendance Records	Hard Copy	Details available on request	As detailed in scheme
Details of the Authority's officers, including the Chief Executive, Deputy Chief Executive and Treasurer	Available on Website - Contact Us section	Current post-holders information only will be listed	As detailed in scheme
Details of the Constabulary's Chief Officer Team appointed by the Authority	Available on Norfolk Constabulary Website - Useful Links section	Current post-holders information only will be listed	As detailed in scheme
Basic staff structure of the Chief Executive's Office including Administrative Support	Available on Website - About the Authority - Chief Executives Office Section	Current staff structure only will be published	As detailed in scheme
Geographical area covered by Norfolk Police Authority/Norfolk Constabulary	Available on Website - Involving You / Your Area section	Current area chart only will be published	As detailed in scheme
Independent Custody Visiting Scheme: Appointment of Independent Custody Visitors and details of the scheme, how to apply, etc	Available on Website - Independent Custody Visiting section	Latest literature only will be published with application pack available on request 2 years of agenda papers will be published Older copies available on request	As detailed in scheme
Independent Custody Visiting Scheme: Overview reports produced for the Authority on the outputs from independent custody visiting The results of the regular assessments undertaken by the Authority on the operation of the scheme and its effectiveness Any performance monitoring data or statistics relating to the operation of the scheme reported to the Authority	Available via Custody Visitor Committee agenda papers - on Website - About the Authority/Meetings	Latest literature only will be published with application pack available on request 2 years of agenda papers will be published Older copies available on request	As detailed in scheme
Independent Advisory Group - details of the purpose of the joint Authority/Constabulary group and how to join	Available on Website - Involving You / Independent Advisory Group	Current literature only will be published Application pack available on request	As detailed in scheme
Disability Forum Details of the purpose of the group and how to join	Available on Website - Involving You / Disability Forum	Current literature only will be published	As detailed in scheme

What we spend and how we spend it  [top]

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts

Information Available	Information Format	Update	Cost/Charge
Annual Statement of Accounts / Summary of Accounts - published by 30th September each year	Available on Website - Financial Matters section	2 Financial Years of Accounts only will be published Older copies available on request	As detailed in scheme
Annual Audit Letter - published by Audit Commission	Available on Website - Financial Matters section	2 Financial Years of Audit Letters only will be published Older copies available on request	As detailed in scheme
Internal Financial Regulations and delegated authority	Available on Website - Financial Matters section	Current regulations only will be published Updates published as amended	As detailed in scheme
Information relating to financial planning and where money comes from	Available on Website - Financial Matters section	Current information only will be published. Older information available on request	As detailed in scheme
Contract Standing Orders outlining how contracts are issued for work (inc tendering)	Available on Website - Financial Matters section	Current Standing Orders only will be published	As detailed in scheme
Police Use of Resources (PURE) Reports	Available on Website - Committee Agenda Papers (within Scrutiny & Audit Agenda's and NPA Full Authority papers)	Previous year and current years reports only will be published Older copies available on request	As detailed in scheme
Allowances and Expenses Scheme and amounts paid to Individual Members each Financial Year	Allowances Scheme available on Website - Policies, Plans and Reports / Policies and Procedures Section	Last Financial Year details only will be published Older details available on request	As detailed in scheme
Allowances and Expenses Scheme and amounts paid to Individual Members each Financial Year	Individual amounts paid to Members - available on website - Authority News	Last Financial Year details only will be published Older details available on request	As detailed in scheme
Budget for Chief Executive's Office (High Level information)	Hard Copy	Details available on request	As detailed in scheme
Details relating to the overall Force Budget	Available on Website - Financial Matters Section - Budget Books	2 Financial Years of Budget Books only will be published. Older copies available on request	As detailed in scheme

What our priorities are and how we are doing  [top]

Strategy and performance information, plans, assessment inspections and reviews

Information Available	Information Format	Update	Cost/Charge
Performance Data	Available on Website - Performance section	Latest information only will be published Older information available on request	As detailed in scheme
Monitoring information showing performance against the indicators and targets set for the force on a quarterly basis	Agenda Papers for the Scrutiny and Audit Committee - Available on Website - About the Authority / Committees / Scrutiny and Audit Committee	Current year and past year papers only will be published Older copies available on request	As detailed in scheme
Local Policing Summary (published annually outlining performance for previous year and priorities for year ahead)	Available on Website - Policies, Plans and Reports / Reports	Current year only will be published Older copies available on request	As detailed in scheme
Policing Plans and Strategic Plans	Available on Website - Policies, Plans and Reports / Plans	Current year only will be publishedOlder copies available on request	As detailed in scheme
Police Authority Corporate Plan setting out objectives for year ahead	Available on Website - Policies, Plans and Reports / Plans	Current year plan only will be published Older copies available on request	As detailed in scheme
Reports by external inspectors (eg. HMIC, Audit Commission etc)	Hard Copy	Details available on request	As detailed in scheme
Details of the Self Assessment process undertaken by the Authority	Hard Copy	Details available on request	As detailed in scheme

How we make decisions  [top]

Information about how we carry out our work and make decisions through meetings of the full Authority and its committees

Information Available	Information Format	Update	Cost/Charge
Our committee structure and the membership and terms of reference for each committee	Available on Website - About the Authority / Committees section	Current Terms of Reference and membership only will be published	As detailed in scheme
The Authority's current calendar setting out the dates, times and venues of full Authority and committee meetings held in public and how you can attend	Available on Website - About the Authority / Meetings section and About the Authority / Committees section	3 months of future meeting dates and 2 years of past meeting dates only will be displayed. Older details available on request	As detailed in scheme
For full Authority and committee meetings - agendas and reports, including background papers, to be considered at these meetings will be published a minimum of 5 working days in advance of the meeting, except late papers tabled in accordance with our urgency arrangements or information which is exempt under the provisions of the Local Government Act 1972, for example, because it is commercially sensitive, relates to individual staff or legal proceedings and it is deemed in the public interest to warrant being kept confidential.	Available on Website - About the Authority / Meetings and selecting the relevant link to the committee of choice	Current agenda papers and 2 years of past agenda papers only will be displayed. Older details available on request	As detailed in scheme
The minutes of full Authority and committee meetings, except information which is exempt under the provisions of the Local Government Act 1972, for example, because it is commercially sensitive, relates to individual staff or legal proceedings and the Key Accountable Activities list shows the 'internal' workings of the organisation eg. SDG. In the main, these are not disclosable	Available on Website - About the Authority / Meetings section	2 years of past minutes only will be displayed. Older details available on request	As detailed in scheme
The names of any regular Authority working groups, panels or project boards, their terms of reference and the names of those Authority members appointed to them	Available on Website - About the Authority / Committees	Details of current committees / panels only will be published	As detailed in scheme
Public Consultations	Hard Copy	Details available on request	As detailed in scheme
Equality Impact Assessments	Hard copy	Details available on request	As detailed in scheme
Internal newsletters, where produced, for members and/or staff of the Authority to update them on developments affecting the Authority	Available on Website - Authority News section	Latest years information only will be published Older information available on request	As detailed in scheme

Our Policies and Procedures  [top]

Current written protocols for delivering functions and responsibilities(Some information in this class may not be published where this is not in the public interest. In these cases, the material will show where information has been withheld and explain what exemption has been applied and why, for example because its release would compromise the health and safety of staff, law enforcement, the detection and prevention of fraud or legal proceedings)

Information Available	Information Format	Update	Cost/Charge
Copies of the Authority's formally approved policies and procedures, where developed, which set our the broad principles of our approach to delivering our functions and responsibilities	Available on Website - Policies, Plans and Reports / Policies and Procedures	Current policies / procedures only will be published.Amendments will be published as they are made	As detailed in scheme
Process of Appointments	Hard Copy	Details available on request	As detailed in scheme
Information about the Independent Member Selection Panel (which has a role in choosing Independent Members and Lay Members of our Ethical Standards Committee)	Hard Copy	Details available on request	As detailed in scheme
Our current standing orders and schemes of delegations	Available on Website - Policies Plans and Reports / Policies and Procedures	Current documents will be published Amendments will be published as they are made	As detailed in scheme
Code of Corporate Governance	Available on Website - Policies, Plans and Reports / Policies and Procedures	Current document will be published Amendments will be published as they are made	As detailed in scheme
Complaints Procedure	Available on Website - How can I complain?	Current document will be published Amendments will be published as they are made	As detailed in scheme
Race Equality Scheme / Gender Equality Scheme / Disability Equality Scheme	Available on Website - Policies, Plans and Reports / Policies and Procedures	Current document will be published Amendments will be published as they are made	As detailed in scheme
Details of the Authority's records/filing index to help you understand the information we hold, how long we keep records for and our disposal policy	Hard Copy	Details available on request	As detailed in scheme
Where it exists, internal guidance produced by the Authority to help members or staff carry out their responsibilities	Available on Website - Policies Plans and Reports / Policies and Procedures	Current guidance will be published Amendments will be published as they are made	As detailed in scheme
Policies and procedures about the employment of staff. Norfolk Police Authority use the same Policy Documents as Norfolk Constabulary and this includes policies on: Career Break, Disciplinary Procedures, Equal Opportunities, Exit Interviews, Fairness at Work, Flexible Working, Learning and Development, Leave and Time Off, Managing Unsatisfactory Attendance - All Staff, Maternity, Adoption and Support Leave, Occupational Health and Safety, Recruitment of Police Staff - Interim Guidance, Redundancy and Redeployment, Unsatisfactory Performance - Police Staff and Working Time.	Available on Norfolk Constabulary's Website		As detailed in scheme

Lists and Registers  [top]

Information held in registers required by statute and other lists and registers relating to the functions of the authority

Information Available	Information Format	Update	Cost/Charge
Register of Gifts and Hospitality for Members, staff and Senior Personnel	Available on Website - Policies, Plans and Reports	Details available on request	As detailed in scheme
Members Code of Conduct	Available on Website - Policies, Plans and Reports / Policies and Procedures Section	Current document will be published Amendments will be published as they are made	As detailed in scheme
Members Interest File	Hard Copy	Details available on request	As detailed in scheme
Freedom of Information Act Disclosure Log	Hard Copy	Details available on request	As detailed in scheme

The Services we offer  [top]

Information about the services we offer, including leaflets, guidance and newsletters

Information Available	Information Format	Update	Cost/Charge
Media Releases	Available on Website - Authority News	Last 3 months of releases displayed	As detailed in scheme